Assignment Dates

• Target Due Date: By 11:59 PM on Friday, October 4, 2024.
• Grace Period: Ends at 11:59 PM on Friday, December 6, 2024.

What I Want You to Do

Assess your User Documentation Revision and Reflection Memo by completing one of the two self-check options. Both list the User Documentation Revision and Reflection Memo Criteria. If you have trouble deciding which option to choose, the Self-Check Options Explained page can help.

You can complete the checklist as many times as you like to see how your work compares to the expectations for the project.

Why I Want You to Do It

In the workplace, you should be able to compare your work against a list of specifications to determine if your project is complete. This self-check works in just that way: You should be able to confirm every one of the project criteria in the checklist before you consider the project complete.

Show/Hide Relevant Course Objectives

Relevant Course Objectives

• Analyze the context; determine appropriate audiences for or users of planned communications; assess needs of global audiences and people with disabilities. [CLO 2]
• Practice workplace genres related to specific fields (e.g., proposals, instructions, correspondence, reports, technical specifications and slide decks); illustrate how genre conventions can serve as heuristics and as principles of arrangement [CLO 3]
• Design and evaluate strategies for testing the usability and overall effectiveness of documents [CLO 5]
• Illustrate the ethical and human implications of research findings and workplace products on diverse audiences [CLO 6]

Where You Can Find Help

• User Documentation Revision & Reflection Memo Criteria
• From Howdy or Hello? Technical and Professional Communication
  • Chapter 17: Instructions
    • Writing Instructions
    • Preliminary Steps
    • Common Sections in Instructions
    • Writing Style
    • Illustrating Your Instructions
• From Technical Writing Essentials
  • Ch 3: Document Design (intro)
    • 3.1: Readability
    • 3.2: Headings
    • 3.3: Lists
    • 3.4: Figures & Tables
• Resource Modules:
  • Correspondence
  • Plain Language
  • Document Design
  • Intercultural Communication
• Plain Language | Clean Design

How You Do It

Preparing for the AI Self-Check

1. Review the User Documentation Revision & Reflection Memo Criteria, which outlines the requirements for the assignment.
2. Because this project has two different parts, divide your submission into two different files (one with the revised user documentation and the other with your reflection memo).
3. Save these two files as PDFs so that you can upload them to Copilot or the AI tool of your choice.
Why Login with VT.EDU? Virginia Tech has an agreement with Microsoft that protects your personal information and intellectual property rights.
4. Open Copilot in your web browser and log into the tool using your VT.EDU username and password.

Checking your User Documentation Revision

5. Open the Copilot Prompt to Check Your User Documentation Revision PDF.
6. Copy the prompt for the User Documentation Revision from the Copilot Prompt to Check Your User Documentation Revision PDF and paste it into the question area on Copilot.
7. Click the Upload button in the Copilot question area, and upload the PDF draft of your User Documentation Revision only. You will check the Reflection Memo separately.
8. Click the Send button in Copilot and wait for the response. Here’s an example response to another student’s project.
9. Click the Export button and save your response as a PDF.
10. Upload the PDF you just exported to the first quiz question below so that I can see the responses Copilot gave you.

Checking your Reflection Memo

12. Open the Copilot Prompt to Check Your User Documentation Revision PDF.
13. Copy the prompt for the User Documentation Memo from the Copilot Prompt to Check Your User Documentation Memo PDF and paste it into the question area on Copilot.
14. Click the Upload button in the Copilot question area, and upload the PDF draft of your Reflection Memo only.
15. Click the Send button in Copilot and wait for the response. Here’s an example response to another student’s project.
16. Click the Export button and save your response as a PDF.
17. Upload the PDF you just exported to the second quiz question below so that I can see the responses Copilot gave you.

Answering the Self-Check Questions

16. Answer the remaining quiz questions to indicate whether Copilot confirmed that you met the criteria for this project.
17. Submit your checklist responses and check your point total for the activity:
    • If the checklist is marked 1 point for your Self-Check responses, you completed the activity successfully and are ready to submit your final version to the User Documentation Revision and Reflection Memo Assignment.
    • If the checklist is marked less than 1 full point, revise your project to meet the criteria that you marked “False.” You should be able to confirm all the criteria before you submit your project.

How to Assess and Track Your Work

Work is always marked as either 1 for Complete or 0 for Incomplete:

• Canvas will mark this activity Complete in Grades automatically when you confirm you have met all of the User Documentation Revision & Reflection Memo Criteria.
• Canvas will mark this activity Incomplete in Grades automatically if you do not confirm that you have met all of the User Documentation Revision & Reflection Memo Criteria by the end of the grace period.
• I will mark this activity Incomplete if I find your project does not meet the User Documentation Revision & Reflection Memo Criteria. You can submit an updated Self-Check after you revise your project.